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Restoring Health to the Book Trade:
Vendor-Managed Inventory for Books
November 1997
by Mike Shatzkin
It
is safe to assume that everybody in this room read Ken Auletta's piece
in The New Yorker a month ago which described in somewhat frightening
terms the current state of consumer publishing in the US. It was a piece
that didn't make any publishing insiders very happy and which had flaws
that made it easy for some to dismiss. And while I agree that it fails
in economic analysis, I think Auletta's piece was pretty good journalism.
Auletta
exposed very important facts that had been kept well hidden. His research
and interviews made it clear that virtually everybody in consumer publishing
is tottering on the edge of unprofitability, and everybody includes
the booksellers as well as the publishers. His cogent examination of
sales statistics provided by Barnes & Noble revealed that more
than half the consumers dollars go for books that are more than a year
old, despite an almost entirely frontlist-loaded marketing expenditure,
which includes a frontlist-loaded returns burden, from publishers and
retailers alike. He made it clear how little of the sales at Barnes
& Noble -- less than three percent -- come from hardcover bestsellers. Auletta
describes a very ill book trade in his piece, but he fails to locate
the causes of the ailment. They are really not obscure. Big
publishers are hurting because their book inventory, which they ultimately
own until it is bought by a consumer, is out of control and because
they have responded to that fact with some counterproductive strategies:
the two most prevalent and damaging of these being to reduce the number
of titles they publish and to push away more and more of the small-shipment
reorder business to the wholesalers and to the distribution centers
of the chains. Big
booksellers are hurting because they have adopted a stocking and merchandising
strategy that grows market share at the expense of margin or efficient
use of cash, which has huge built-in operating costs maintaining warehouses
that require many of the books it sells to be shipped twice (and many
of the books it DOESN'T sell to be shipped four times). And booksellers
of all sizes are adversely affected by competition from mass merchants,
who tend to sell only the best-selling books and drive the perverse
reality of our business that our most desirable merchandise is sold
with the least margin for everybody. Wholesalers
are hurting because the chains are trying to substitute for them with
their own warehouses while the independents gasp for customers as the
chains expand all around them. The
picture Auletta paints provides depth and clarity to the situation we
sketched at Vistas summer conferences in NY and London. Our view of
the solution hasn't changed either: it is vendor-managed inventory. We
will come at the subject of vendor-managed inventory for book publishing
today from four perspectives. First,
well take a look at our consumer book supply chain. Second,
well look at the VMI solution from the publishers perspective. Third,
well try to demonstrate why retailers should *demand* publisher VMI
if the publishers wont do it themselves. And
last, well examine the wholesalers role if the publishers and retailers
cooperate to improve the supply chain in the ways suggested in this
mornings examination. The
supply chain in the United States has changed drastically in the past
quarter century. Up until the early 1970s, most books were shipped from
a publisher's warehouse to a store's shelf. Wholesalers provided reorders
on bestsellers, usually locally, and a network of wholesalers provided
libraries. This was in a time when publishers were much more fragmented
than they are now. Not only were the large ones not nearly as large,
relatively speaking, but there were far fewer combinations of publishers
for shipping or billing or selling efficiency than there are now. The
first great change in the supply chain, which we have discussed in these
Vista forums before, was the rise of The Ingram Book Company as a trade
wholesaler. By using the microfiche to let stores know exactly what
titles were actually available, combined with admirable efficiency of
operations, Ingram increasingly made it possible for stores to get most
of their required stock quickly and reliably. And they offered stores
the ability to combine many publishers books on one order, a more significant
advantage 25 years ago than it is today. Publishers
were very happy with this development. Because Ingrams buying practices
were sensible (they represented many titles, ordered frequently, and
made relatively low returns) and their service to retailers was impeccable,
it took the pressure off the publishers to ship quickly, which in the
days before Ingram very few of them did. This is another thing that
has changed since then; ironically, some publishers are really quite
good at prompt shipping now. And
because fast and efficient reordering was even more important to a stores
profitability than the stores or Ingram appreciated, Ingrams growth
fueled a growth in independent book retailing, right alongside of the
growth of the two big mall chains, B Dalton and Waldenbooks. Publishers
reps found themselves calling on an increasingly powerful independent
network to introduce the new catalogs of books each season and, increasingly,
the stores would go to Ingram or other wholesalers for the reorders.
As computer assistance became available to more and more stores for
inventory control, publishers became increasingly willing to trust to
the stores systems and the wholesaler network to continually resupply
books in the marketplace; their effort became more and more focused
on the "launch". Meanwhile,
the chains continued to do most of their business direct from the publishers
to the individual stores. Walden opened a warehouse in the mid-1980s,
but a relatively small percentage of the total business was pushed through
the warehouse. Although publishers did not SELL the branches of chain
stores independently, they continued to fulfill to them directly. And
they often knew the returns situation by store. When Waldens warehouse
began consolidating returns in the 1980s, it began the march to where
we are today, making it almost impossible for publishers to know from
which particular locations returns came from. Then,
in the past ten years, B Dalton and Walden became Barnes & Noble
and Borders, and both of them adopted a central distribution center
strategy for restocking their stores, further reducing the knowledge
publishers have of what is selling at the store level. At the same time,
some publishers have cost-accounted their shipment activities and have
seemed to discover that small shipments are unprofitable. Some have
apparently made the leap to decide that small accounts are unprofitable. What
the experts in "activity-based" cost management failed to factor, however,
as they accelerated the movement toward our current distribution malaise,
was that lost control and the extended pipeline also have a cost. We
have reached a situation where it is actually impossible for a publisher
to know how many stores in Cincinnati or Denver have or have ever had
a book, because they really don't know how the proliferation of distribution
centers is distributing them. In a situation that could be considered
comical if the financial consequences weren't so tragic, the voluminous
data collection from store cash registers is resulting in less and less
actual knowledge by the publishers about what books are selling where
and when in the pipeline. And
the ratio of books in the pipeline, which we define as "having been
shipped" from the publishers warehouses, to the books actually on sale,
which we define as "on a retailers shelf" appears to keep rising. Does
anyone doubt that a book on sale in a store is statistically far more
likely to sell than one in a warehouse and not available to the public?
What can possibly result from a growth of less-likely-to-sell books
in our pipelines? Increased returns might be unwelcome, but they could
certainly be anticipated. A
senior executive in a major American house recently told us that what
sales was about today was to "fill up that pipeline and hope the book
sells. If you keep that pipeline full, you're doing your job." The pipeline
he refers to now begins with five Ingram warehouses, four Baker &
Taylor warehouses, four Borders warehouses, four Barnes & Noble
warehouses, and includes a not insubstantial number of additional warehouses
for other wholesalers and book chains. As
we mentioned earlier, today's American book marketplace requires that
almost every book we sell to a consumer must be shipped and received
twice. The growing number of books the pipeline throws back must often
be shipped four times. And those that don't sell that are shipped only
twice are, ironically, the most wasteful component of the inventory
because those are the books that went from the publishers warehouse
to a distribution center and came back without ever having gone to a
retail location! So
a series of rational business decisions: by publishers to avoid small
shipments they saw as costly, by publishers to minimize their own warehouse
stocks and carry less inventory, by retailers to respond by demanding
better service from wholesalers, by wholesalers who responded to the
market by providing it with growing inventories of the publishers books,
by chain retailers to seize control of their own distribution from publishers
apparently unable to provide the level of service that was required;
all have combined to deliver a totally irrational supply chain from
publisher to consumer. And
this irrational supply chain is a drag on the entire industry: publishers
and booksellers, of course; but also everybody they depend on and who
depends on them: authors, book packagers, printers, and the media in
which books are promoted and publishers advertise. What
would be a rational supply chain? This is a question with thousands
of better answers than the one we are working with now. Of
course, it is easier to imagine a rational supply chain than it is to
describe how we'd get to one from where we are. It is possible that the
most rational supply chain we could design would entail having publishers
give up the distribution function entirely, in favor of consolidation
of that function which would, in turn, permit some geographical dispersing
of the books under publisher control. But because we want to describe
something that can be got to from where we are, we will start with the
assumption that publishers will have warehouses, most sensibly one warehouse
for each shipping and invoicing entity, so that there is one primary
inventory for each title and the publisher has it. What
should happen then is that the publishers warehouse should directly
supply every retail location large enough to allow sensible-sized shipments
frequently enough for effective inventory control. It would seem reasonable
to assume that 25 assorted books is a minimum efficient shipment from
a publishers warehouse and that biweekly shipping would provide enough
control to get good stock turn and keep returns low. Since peak periods
could require shipping some multiple of our minimum of 25 books or inserting
an extra shipment between the regular ones, this would translate into
accounts that sold approximately 1300 books per year, or probably billing
about a minimum of $10,000 per year, receiving direct regular shipments
from the publisher. Larger accounts could be shipped even more frequently
and efficiently. It
is the size of the publisher as well as the size of the account that
affects whether these "minimums" can be hit. What we're suggesting is
that each publisher-point of sale combination that can be efficiently
shipped direct this way should be. Doing so minimizes the number of
books in the pipeline but not on sale, a practice that will reduce returns.
And it also allows these books to be handled only once by the supply
chain on their way to sale, reducing costs and adding margin for the
publisher and bookseller to share. The
wholesalers role in the chain would be to supply the books to almost
every store that come from smaller publishers and to provide the books
from almost every publisher that go to smaller stores. Of
course, reorganizing the supply chain to this rational form theoretically
would not require vendor-managed inventory to accomplish. And as we
explored at some length in last summer's speech on VMI, the principal
benefit of vendor management is to cut out the too-costly time and effort
expended on all sides making small-consequence stocking decisions that
can't pay for the time and effort, while, at the same time, it improves
the overall quality of these decisions. We
have tried to show that the current inefficient supply chain is a consequence
of rational behavior within the irrational distribution-by-negotiation
system we have had for books throughout the 20th century. The converse
is also true: movement toward VMI will not only increase inventory efficiency,
it will be a catalyst for change to a more rational supply chain as
well. The
fastest and most direct way to get to vendor-managed inventory, and
to a healthier supply chain, would be for the publishers to take the
bull by the horns and just do it. On this score, we are encouraged.
In the few months since we last discussed this subject, there is some
indication that some significant players are beginning to think about
it. From conversation and from reading between the lines of public information,
we can see movement toward VMI at Simon & Schuster, Random House,
and HarperCollins, at a minimum. In
a related move that could also prod the book trade, the country's largest
retailer of fabric and women's hobbies, Fabri-Centres of Cleveland,
Ohio, is consolidating its book resourcing through The Butterick Company,
a pattern company, which will administer a VMI program to supply the
books. Since Butterick will be getting the books for this distribution
from publishers, some of whom sold directly to Fabri-Centres and other
accounts in this class of trade before, those publishers will have an
opportunity to view firsthand how VMI affects sales. Any
publisher that attempts VMI for any account will want to start by creating
benchmarks for the efficiency of the inventory going in and out of that
account right now. Both the publisher and the store will want to see
that sales levels are maintained or increased, that the books that are
selling are in the store in quantities adequate to meet demand. And
they will want to see inventory levels and returns reduced at the same
time. We
have been engaged in such a benchmarking effort for one of our clients
on inventory in one of Americas bigger chains. We found that current
practices were yielding a pretty typical stock turn level for a chain
operation of about 1.5. But delving deeper, we found that individual
stores in the chain, being supplied by the chain warehouse, had annual
turns as high as 40, 50, and 60. These levels are astronomical -- too
high. They indicate frequent out-of-stock situations and significant
lost sales for both the store and the publisher. So we have the worst
of all worlds: a consolidated stock turn, including the books in the
distribution centers, that is too low and, with the slow-moving stock
in the pipeline that turn indicates, leads to high returns. At the same
time, many of the points of purchase are starved for books. Because
this publisher has three divisions, each with separate sales staff working
with this chain, and we see the same pattern across the three divisions,
we believe it is typical of what most publishers would see if they did
the same analysis. When
publishers do the analysis of their inventory productivity in their
major accounts, they will see something else that they will want to
correct: midlist titles, those below the top attention level reserved
for the books with high author advances, big printings, and big initial
shipments, sometimes sell out cleanly and are not reordered. Why? Because
nobody really notices. Books that are distributed to only a portion
of a chains stores often don't achieve exciting gross sales numbers,
even if they are performing well in the locations they are in. We have
detected instances like this in our analysis and even had the sales
department say, "yes, but there's nothing we can do about it." In
other words, in a sales rep-buyer relationship built around what is
shortly forthcoming and what will be done to promote it, there is little
room for discussion of what was previously sold at a lower level of
expectations and has exceeded them. Not only is the selling dialogue
not structured to enable this conversation, the publishing processes
aren't structured to handle this kind of opportunity. But
think about it. As often as publishers are proven wrong with high expectations
that result in unwelcome returns, logic and the law of averages suggest
that sometimes they must also sometimes be proven wrong about low expectations
that are exceeded, and that should then result in a whole new push in
the marketplace. Every publisher can think of a time or two when this
has happened; analysis of real sales data reveals it doesn't happen
nearly as often as circumstances would justify. And without VMI, it
takes pushing against the inertia of a frontlist-oriented system to
accomplish it. Looking
at the stocking decisions from the perspective of running VMI from the
publishers end, particularly in an account that provides data weekly
via EDI, will change the publishers whole perspective about the quantities
that should be placed in advance of publication. Making shipments biweekly,
as our ideal supply chain scenario suggested, means that four or six
or eight weeks supply of any title in any location would avoid almost
all lost sales to out-of-stock situations. Of
course, examining the data reveals very quickly that for the lions share
of titles -- more than 90 percent of them -- four or six or eight weeks
supply is still exceeded by one copy. That is why achieving good stock
turns on the few titles that sell more quickly is so essential to good
overall performance; the high sales and stock turns on the bestselling
titles literally support a longer "tail" of titles that sell less well
and cannot be turned quickly because they sell slowly. But they sell.
Titles that sell a copy every eight weeks or sixteen weeks can still
be selling many thousands per year, if VMI is used, in a way that is
profitable for the stores and the publishers. And metered in the way
VMI encourages, these sales will be achieved with minuscule returns. Operating
with VMI, every publisher would find it possible, within today's inventory
levels, to stock more titles in more stores, have fewer sales lost to
out-of-stocks, and boost sales substantially on midlist and bottom-of-the-list
books that are now doomed by their low initial expectations. Although
it would require more frequent smaller shipments, theoretically more
expensive, to implement such a program, it is not at all clear that
overall fulfillment expense would go up. For one thing, the predictable
shipments resulting from VMI are more economical than the unpredictable
demands placed by customer-ordering. And the reduction of returns achieved
by not having to speculate well into the future on sales will generate
a substantial reduction of demand on these capabilities. And being able
to plan and schedule returns processing, which VMI permits, also makes
it much less costly. And
that is before the money the publisher saves not printing books not
ever needed and it is also before the extra money the publisher earns
on sales of titles now prematurely killed by the distribution system. Let
me give you some real-life evidence of today's distribution systems
hidden costs. When we started getting the store data for our client,
we set out to create a report that would be of immediate use to sales
management. So we started by computing what we thought would be a weeks
supply for each book, based on its sales pattern over the previous eight
weeks, figuring then we'd isolate those books whose inventory fell below
a certain number of weeks supply. THOSE would be the titles the sales
rep would focus the buyers attention on for a reorder. So
we asked the Sales Director whose division was going to get this report:
at how many weeks supply do you want the trigger? He said "Tell me all
the books over a threshold sales level that have fewer than TEN weeks
supply." He was figuring on the inevitable delays: getting to the buyer,
getting the buyer to act, getting the action to show up as a purchase
order, and then getting his company to ship it. As we said earlier,
in a VMI situation, we'd be comfortable that four or six weeks supply
would prevent lost sales. Here, even working with a special newfangled
reporting tool to boost efficiency, we need twice that much inventory
in the pipeline to avoid lost sales. No
publisher we know is equipped today to take on the responsibility for
inventory management and to live with the consequences of the results
with permissible inventory levels raised for good marks and lowered
for poor ones. To develop new skill sets, which will be required, as
well as to turn around the misguided thinking that it is more profitable
to have somebody else handle the smaller shipments, will require an
appreciation for the increased sales and reduced costs that can result.
But with at least three major publishers beginning to contemplate the
possibility, others may soon have the opportunity to learn from their
competitors efforts. At
the top of this speech, I mentioned that list reduction was another
counterproductive strategy for publishers groping for a way out of the
current difficult industry conditions. What publishers practicing VMI
will find is that the "bottleneck" they see, where good titles get choked
off from their market, is not due to too many titles at all but to poor
management of already available shelving opportunities. It may sometimes
appear working with today's supply chain that more time and effort per
title is what is needed to turn failure into success. Since much of
that time and effort is spent selling within the supply chain itself,
that equation is turned on its ear by VMI. It makes far more intuitive
sense that you grow a company by increasing its product output, not
by cutting it. In
fact, my own personal selection of the most frequently-repeated mistaken
idea in publishing is "there are too many books published". That's not
our problem. Our problem is that we have to put every book we publish
into too many warehouses. I
fear sometimes that the retailers will look at my advocacy of VMI as
an insult to their ability to make good stocking decisions. Actually,
it is not intended that way at all. If it were possible to buy books
effectively for multiple locations from myriad publishers, somebody
would have done it by now. It is not for any lack of intelligent effort
or dedication of resources that the problem has not been solved. Big
chain bookstores have existed for nearly three decades; before that
department stores had multiple branches stocking books, presenting a
parallel challenge. Consistently high stock turns with minimal sales
lost to out-of-stocks along with low returns have never been characteristic
of these accounts. But
there is another point here about publisher VMI that retailers also
have to appreciate. Even though our industry shies away from calling
what we do selling on consignment, from an inventory responsibility
perspective, that is what we do. Unsold books end up back with the publisher.
Overstuffed accounts also frequently pay slowly, so the unneeded inventory
can represent a cash drain on the publisher from start to finish. Stores
occasionally offer, or ask, to buy on an increased discount and no returns
basis. But what do they offer to buy that way? Never the new fiction,
that's for sure. They want to buy the backlist on a no-returns basis.
That's great, except there should be low returns on the backlist anyway.
Stores and publishers tacitly admit that new books are a risk until
we gain some experience with them in the marketplace. Then they might
establish themselves as being low risk, or in the case of Dickens or
Shakespeare or Hemingway, perhaps eventually become no risk. Keeping
those no risk titles moving through the system is important, but they
constitute the minority of titles in any thriving bookstore at any time. The
retailer performs critical functions in the supply chain, maintaining
the overhead and infrastructure necessary to present books to the public.
In recent years, chain retailers have been highly skilled at drawing
substantial investment capital into the industry to build more and more
large and beautiful stores to sell publishers wares. That is their job,
the retailers should focus on it, and publishers should support them
in doing it. What
the big retailers have established pretty clearly over the past decade
is that publishers are responsive to their desires. Sales organizations
and catalog creation practices have been reconfigured to address the
needs of larger accounts that buy centrally. Promotion and advertising
expenditures by publishers have been redirected to suit the big accounts
preferences. Discounts have been elevated and, in a particular irony,
most publishers even have conceded additional discount points to support
retailers distribution centers, even though our analysis would suggest
their very presence actually costs publishers sales and adds to returns. Meanwhile,
the retailers are growing the support overheads they must maintain.
They have large buying staffs to make the stocking and restocking decisions.
Those staffs are overtaxed; they simply cant make enough decisions to
keep stock moving efficiently. As we explained in last summers VMI speech,
the huge number of decisions requires the buyers to aggregate data,
to look at how a title is doing across a range of stores rather than
store-by-store, to keep the number of analyses and decisions required
barely manageable. The retailers cant afford any more overhead devoted
to buying; the publishers cant afford to live with the amount of review
and care the current expenditure on buying will permit. This
illustrates another point. We mentioned earlier that publishers were
seduced by store computer systems, figuring, I guess, that because a
computer recorded each book sold, what should be reordered would be
reordered. This leap of faith forgot that the computers wouldn't make
the reorder-or-not decisions, particularly for those books that had
just been published with just-in-time-sized advances hoping for reorders.
The data could assist the buyers, but only if they had the time to review
it. Publishers cant trust to the systems; they have to invest the time
to help store buyers whenever they can, even in accounts that wont today
cooperatively share the data. The
retailers are now taking on the additional overhead and logistical challenges
of running distribution centers. Increased discount from the publishers
apparently subsidizes this effort, but that appearance is an illusion.
Publishers must respond to shrinking margins somehow; they have done
it by raising retail prices and cutting back title output, neither of
which helps the retailer or, indeed, anybody in or depending upon this
supply chain. Of
course, retailers didn't open distribution centers for their health.
They did it because publishers didn't provide the service they needed
for inventory management. In order to make operations manageable at
the level of the individual store, it seems sensible to take on the
overhead of a distribution center to meter in the stock, particularly
if the publisher can be persuaded to part with the margin to support
it. In
a recent Publishers Weekly examination of "just-in-time" inventory,
David Cully, the president of Barnes &Noble Distribution, says
the chain has devoted, in PW's paraphrase, "millions of dollars to its
own replenishment infrastructure". Cully admits on Barnes &
Nobles behalf, "We are bearing the cost of Just in Time" and he suggests
that it will take further evaluation for B&N to decide whether
the rewards to them are worth the costs. A model Cully suggests for
the future is that the chain will handle the top 30-to-50 thousand titles
from their distribution centers and have publishers directly supply
the rest. But
there is another approach that hasn't been tried. Retailers could say
to publishers: if you want more than the rock-bottom minimum of books
in my stores, this is what you have to do: ship each location once every
week or two (depending on store size); stay within the inventory ceilings
we assign you; keep the proven backlist titles always in stock; and
use your available dollars to give us the best possible sales with the
rest. Then
the chains buying staff would no longer have to worry about hundreds
of thousands of titles, with hundreds of new ones each week. It would
have to manage twenty or fifty larger publishers, on the basis of total
results, adjusting permissible inventory levels to suit actual results.
It would worry specifically about only a few titles, those few that
are current fast-movers or firmly established backlist, just making
sure that the publishers were following through on the opportunity for
everybody to keep those books moving. And the smaller publishers should
work on the same basis through a wholesaler providing the VMI. Wholesalers
might also fill in on the fastest-moving "cant wait" titles that run
out of stock between publisher shipments. In
fact, we know of recent cases where pretty significant accounts, one
a wholesaler and one a chain, have asked one or more big publishers
to administer VMI for their books. At least one of the major publishers
has a couple of experiments of this kind going. When
a chain retailer throws the challenge to a publisher in this way, we'd
suggest starting with a 10- or 20-store experiment to let the publisher
learn what's involved. The publisher will quickly find itself guided
by sensible incentives to do the right thing. We've already seen that
it would take fewer copies of big books to assure keeping them in stock,
if the publisher knew more could be shipped in as soon as it was necessary.
That would clear "space" to keep newish titles not yet established as
backlist moving through the store. The inventory ceiling would make
publishers very sensitive to the fact that each book in the store was
keeping another one out, and that producing sales from the books that
were in was the way to get the inventory ceiling raised. Obviously,
having the supply chain function in this way cuts out a lot of the existing
wholesaler business. They could theoretically continue to resupply bestsellers
between publisher shipments, but those opportunities would really be
few and far between. One of the great misunderstandings bred by our
current distribution chaos is that travel time is a serious obstacle
to keeping inventory replenished. Only a sliver of the titles in any
store sell more than a copy a week. Publishers who are stocking four
or six weeks supply of their fast-moving ones and resupplying every
week or two will very seldom be out of stock. There would be some exceptions,
but not enough to build a business on. The
very smallest publishers will almost certainly need a distributing major
publisher or distribution company to provide competitive supply. Smaller
accounts would need wholesalers to distribute the smaller publishers
or distributors. And the wholesalers would also have to provide VMI,
or find their books hopelessly underbought in relation to the publishers
supplying directly and using VMI. Running
such a system might require the wholesalers to increase the spread between
what the publishers give them in discount and what they normally offer
their customers. One way to do that, of course, would be to get the
publishers to give them more. Providing a more significant service,
which they would under this scenario, perhaps would make that make sense.
Of course, the more the publisher has to give away, the more easily
the publisher can justify direct-supplying the store as an alternative. The
other way the wholesaler could increase spread is cutting the discount
to the accounts. This might not be as difficult, or as unpalatable to
the accounts, as it might at first seem. The profit at the retail level
is gross margin on sales times stock turn, minus the cost of doing the
business. The wholesalers, by providing good stock turn, low returns,
and minimal need for buying administration, could be delivering business
profitably to retailers at lower discounts than they or the publishers
provide today. If
the retailer looked for the same profit performance from direct-supplying
publishers as from wholesaler-supplied publishers, and the discounts
from wholesalers were lower, then the stock turn would have to be higher.
If the shipping frequency were the same, that would suggest that the
direct-supplying publisher could support a broader inventory assortment,
which would show up at the margins on the slowest selling books. As
a practical matter, this might mean that a wholesalers slowest-selling
books might take 9 months to sell, whereas a publisher could afford
to stock a title that would take a year. But that is the kind of difference
we'd be talking about, and it is a climate of much greater opportunity
than we have now. Another
opportunity that VMI generates is the ability to put books where there
are no book buyers, something that just cant be done today. As a practical
matter, that opportunity is more useful to wholesalers than it is to
publishers, because it applies to non-trade situations that demand a
range of titles across a specialized subject area. The Butterick initiative
we discussed earlier is unique because they already have the accounts
in their classes of trade, but wholesalers operating VMI could do wonders
for book distribution in gift stores, stationery stores, record stores,
and other places where books could be sold effectively like hotel newsstands. Installation
of VMI would also change the negotiating dialogue between publishers
and their customers. The current negotiations between publishers and
booksellers or wholesalers revolve around publishers offering incentives,
in discount or marketing money, for their customers to take the initial
quantities the publisher wants to place of new titles. There are occasionally,
but very occasionally, incentives to promote backlist sales, usually
across a list rather than targeted by title. It is evident very quickly
in a VMI environment how simplistic and unproductive it is to contend
over discount points. We
had suggested that the publishers efforts to manage VMI would be controlled
by a store by giving the publisher an inventory ceiling. This is a bit
of an oversimplification. Particularly in America at the moment, where
superstores are growing and shelf space is plentiful, what stores are
actually concerned with is not how much inventory they have, but how
much money they have tied up in inventory. This is not the same thing.
If publishers bill on 30 day terms and collect in 60 days, the books
that sell within 60 days constitute positive cash flow to the store.
Only those that sit there longer actually "tie up" money. From
a profit point of view, what stores will be measuring is the value of
a fraction with the dollars of margin generated as the numerator and
the number of dollars tied up as the denominator. Drive up the numerator
or drive down the denominator and the result is improved. Driving
up the numerator requires selling more books, or giving away more discount.
Publishers would always like to sell more books, and will always try
to do so, but they'll never like giving away more discount. So
we don't think it would take publishers very long to see that driving
down the denominator could be accomplished by delaying collection. In
fact, publishers could deliver a superior profit to the store with LESS
discount, by simply extending payment terms. The entire nature of the
dialogue in a VMI relationship focuses both the publisher and the bookseller,
and if they are involved, the wholesaler, on real profit. It enables
seeing all of the factors that influence real profit: stock turn, discount,
returns levels, and the speed at which money changes hands, in their
true perspective. A
change as profound as a shift to Vendor-Managed Inventory could never
be called "likely" to happen. we're clearly calling for it in this speech,
but we're not predicting it. But we will predict that, without it, the
slide that has taken trade publishing in Britain and America from a
modestly profitable business to a modestly unprofitable one will continue,
its root causes being fed by all of publishing's key players, with escalating
risk for every one of them.
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